Rotasu.aiRotasu.ai

For CFOs

Every number on your desk, with its reason attached.

Margin, cash, spend, and the forecast, traced to the transactions that moved them. Ask anything, and the answer comes with its source.

Book Demo
  • Live budget vs actual
  • Variances root-caused
  • One set of numbers
  • Approvals built in
  • Audit-ready
  • Scenario-ready

What changes for you

Built for the way you run finance.

Analysis, forecasting, and answers on demand, all on the same live numbers your team already records.

Scenarios before you commit

Test a price rise, a rate change, or a lost customer, and see margin, cash, and EBITDA move before you do.

Scenario · steel +8% from August
MetricTodayScenario
Gross margin18.4%16.9%
Cash low point$0.8M$0.5M
FY EBITDA$2.3M$2.0M
Price rise needed—3.1%

Levers it found

  • Pass 3.1% to four contract customers at renewal
  • Forward-buy 120 tn of A36 plate at today's rate
  • Move 30% of plate volume to Vendor C

Forecast to budget in one click

Turn an approved forecast into a full chart-of-accounts budget, split by department, product, and geography, then adjust it with approval as the year moves.

H2 budgetAwaiting approval
Approved forecast214 account linesBy department
AccountQ3Q4
Raw material$2.46M$2.58M
Direct labour$0.92M$0.95M
Freight$0.22M$0.23M
Power and fuel$0.17M$0.18M
Sales and marketing$0.14M$0.16M
Maintenance$0.11M$0.10M

Forecasts by product, region, and person

Connected forecasts across products, regions, salespeople, and accounts, with growth assumptions you can adjust, always against budget.

Revenue, rolling 12 monthsFY $19.7M · budget $19.8M
ActualForecast Budget
JFMAMJJASOND
$19.7Mfull year, forecastBudget $19.8M

Every budget line, watched as money is committed

Actuals and open orders against budget for every account and owner, with overruns and lines nearing their limit flagged before the invoice arrives.

Budget monitoring · year to date1 over1 nearing
Account%Status
Raw material112%Over budget
Freight96%Nearing limit
Power and fuel88%On track
Marketing90%On track
Maintenance71%On track
Packaging64%On track
IT and software70%On track

Budgets and targets that adjust with the year

When spend runs ahead or a target slips, Rotasu proposes the adjustment, carries the gap forward, and sends it for approval.

Proposed adjustments2 to approve

Raw material · Q4 budget

$2.58M$2.34M−$241K

Takes back the part of the Q3 overrun that is not timing.

West region · Q4 sales target

$1.20M$1.28M+$80K

Carries the Q3 shortfall into Q4, split across the months.

Approve bothReview

Profitability by customer and product

See which customers and products actually earn their margin, and which ones quietly erode it.

Margin by customerQ2 · Δ pts vs Q1
CustomerRevenueMarginΔ
Redlow$940K9.8%−6.1
Caldwell$1.12M21.4%+0.6
Northfield$710K19.2%−0.4
Harbor$580K23.8%+1.2
Summit$460K17.6%−0.9
Keystone$390K20.1%+0.3
Lakeshore$310K18.7%0.0

Variances found and root-caused

Differences against budget, forecast, and history detected across accounts, items, and vendors, each traced to its cause.

Variances · Novembervs budget
AccountVar.Cause
Raw materialA36 plate, Vendor A+$84KRate
FreightPart loads, Houston+$9KVolume
Power and fuelBill not yet received−$4KTiming
MaintenanceMoved to Q1−$6KDeferred
PackagingLighter cartons−$2KUsage

Ask your numbers anything

Ask in plain English and get the answer with the invoices and orders behind it. Then act on it from the same place.

Ask RotasuYour data only
Why is DSO up 4 days this quarter?

Two customers account for 3.2 of the 4 days. Caldwell Facilities has paid 18 days past terms since April, and Redlow Petrochem moved to 60-day terms on SO-4703.

INV-7612SO-4703Customer ledger
Draft a reminder to Caldwell.
Draft ready for your reviewOpen
Ask about your numbers…

COGS, standard against actual

Standard cost against what was actually paid, by item and vendor, traced to the source invoices so margin leakage has a name.

COGS · Q2Standard vs actual
ItemActualGap
A36 plate 1/4inVendor A · per tn$1,212+8.2%
Weld wireVendor B · per lb$2.34+5.9%
CR sheet 16 gaVendor C · per tn$1,040+0.4%
PrimerVendor D · per gal$24.80−1.2%
FastenersVendor A · per pc$0.080.0%

Click any number, see what to do about it

Select any chart or figure to get what it means and why it moved, the paths open to you, the one recommended, and its expected impact.

Selected · Gross margin, down 2.1 pts1 recommended
PathStatus
Re-quote A36 plateWith Vendor CRecommended
Pass 3.1% at renewalFour contract customersOption
Tighten plate BOMsWO-2214 overrunOption
Do nothingRate stays at $1,212Baseline

The questions you get asked, answered with the reason.

Not another report to read. The cause, the figure behind it, and the next step, already prepared.

Margin

Why did margin drop?

Planned to actual, point by point. Each movement is tied to the item, vendor, or job that caused it.

Gross margin, planned to actualQ2 · % of revenue
20.5%
−1.4
−0.5
+0.2
−0.4
18.4%
PlannedA36 plate rateBOM overrunProduct mixFreightActual
1.4 of the 2.1 pts is A36 plate, bought from Vendor A at +6.2%.Re-quote drafted

Cash

Where will cash be in thirteen weeks?

Built from open receivables and payables, and how each customer actually pays, not their terms.

Cash position, next 13 weeks$M · closing balance
Minimum cash $1.0M
$0.8M
12345678910111213
Week 9 dips below minimum. Two customers now pay 18 days past terms.Collection plan ready

Spend

Are we still inside budget?

Spend is counted when it is committed, not when it is invoiced, so an overrun shows while it can still be moved.

Committed against budgetYear to date · incl. open POs
Raw material$3.9M of $3.5M112%
Freight$412K of $430K96%
Power and fuel$286K of $325K88%
Maintenance$142K of $200K71%
Packaging$96K of $150K64%
$401K over on raw material. $160K is timing; $241K comes out of Q4.Q4 re-split proposed

Close

What is holding the close?

Open items are cleared through the month, so close week is spent on the few that are left.

June closeDay 3 of close
  1. 1Open items cleared38 / 42
  2. 2Entities reconciledDone
  3. 3Balances proved to ledger11 / 12
  4. 4Period entered and lockedWaiting
Four receipts at the Houston plant have no matching invoice yet.Owners assigned

Only what needs you reaches you.

Rotasu reads everything. Your team resolves what they own. What is left for you is short, and it comes with the evidence.

June

  1. 18,640

    Transactions read across purchase, sales, stock, and ledger

  2. 412

    Did not agree with the order, receipt, or rule

  3. 371

    Resolved by the owner your matrix names

  4. 35

    Approved by finance managers

  5. 6

    Waiting for you

Every decision stays yours.

Rotasu prepares the work. Anything that moves money or changes the books waits for the approver you name.

Approvals follow your own matrix
You set what needs your sign-off
Every figure opens to its source
Full audit trail on every action
Nothing posts without approval
Works inside your existing ERP

See how Rotasu explains the quarter.

Walk through margin movement, cash position, and the issues that slow the close in Rotasu.
Book Demo

Questions CFOs ask us

No. Rotasu connects to the ERP you already run, reads from it, and writes approved actions back into it. Your planning tools keep working on actuals that arrive sooner and already reconciled.
No. Every action that moves money or changes the books follows your approval matrix, and you decide the thresholds that bring it to you.
Every figure opens to the records it was built from: the invoice, the receipt, the order. Nothing is shown that cannot be traced back.
No. Your data is used only to run your own workflows. It is encrypted, access is controlled by role, and it is never used to train models.
The connection takes days, not months. Margin movement, cash position, and open items become visible as soon as your existing data is read.