Rotasu.aiRotasu.ai

For accountants

Post what matches. Resolve what doesn't, faster.

Bills checked against the PO, receipt, and quality check before they post, ledgers reconciled as statements arrive, and every payment applied to the right invoice.

Book Demo
  • Duplicate-proof
  • 4-way validated
  • Always reconciling
  • Any file format
  • Many-to-many matching
  • Source attached

What changes for you

The checking, done before it reaches you.

Documents read without templates, matched against your records, and only the exceptions left for your review.

Every bill checked four ways

Purchase order, goods receipt, quality check, and the bill itself, validated before anything is posted.

Vendor invoice NV-1180Northvale Steel · $48,200
  1. Matches PO-8841Item, rate, and terms agreePassed
  2. 2Goods receipt GRN-54989,000 of 9,400 kg receivedShort 400 kg
  3. Quality checkLot passed inspectionPassed
  4. Not billed beforeNo earlier bill for this POPassed

Duplicate bills stopped at the door

A bill that has already been posted, under any number or format, is blocked before it reaches the ledger.

Bills received today11 read
BillAmountStatus
NV-1142-RSame as NV-1142$31,900Duplicate
NV-1180Northvale Steel$48,200Posted
ARB-771Arbor Metals$12,640Posted
CX-3309Corex Supply$8,420Posted
HV-2210Halvern Freight$6,180Posted

Any statement, mapped and matched

Bank, card, and gateway files in any format mapped once, then matched one-to-one, one-to-many, or many-to-one.

Bank statement · Dec 92 to review
LineAmountMatch
Wire feeNo ledger entry−$45Unmatched
Check 10442Posted Dec 11−$8,420Timing
ACH CaldwellCaldwell Facilities$186,0002 invoices
Card batchBatch 1208$12,4103 invoices
ACH NorthfieldINV-7655$38,0001 invoice

Payments applied, however they arrive

Partial, combined, and advance payments allocated to the right invoices and periods, with the remainder carried where it belongs.

Receipt from Redlow Petrochem · $250,000Applied
InvoiceAppliedStatus
INV-7601SO-4688$142,000Closed
INV-7612SO-4703$86,000Closed
INV-7640Not yet due$0Open
AdvanceNext invoice$22,000On account

Ledgers requested, compared, and chased

Vendor and customer ledgers requested on schedule, compared line by line, and every difference emailed to the other side.

Vendor ledgers · NovemberRequested Dec 1
VendorDiff.Status
Arbor MetalsCredit note missing$2,140Emailed
Halvern FreightReminded Dec 5—Awaiting
Northvale Steel$0Agreed
Corex Supply$0Agreed
Vendor C$0Agreed

Invoices built from orders and contracts

Invoices drafted from sales orders, contracts, and milestones, checked end to end, with the right sales tax applied for the region.

Draft invoice · SO-4703Redlow Petrochem
  1. Lines match the order24 items and prices agreePassed
  2. Sales taxTexas, 6.25%Applied
  3. Customer's formatRedlow templateUsed
  4. 4Final invoice INV-7688Validated before postingReady

Cards and gateways, matched

Credit card and payment gateway statements matched to the ledger, with fees and settlements accounted for.

Card statement · November1 to review
ChargeAmountMatch
SoftwareCard 4417$1,240No receipt
Freight portalHV-2215$486Matched
Travel, HoustonExpense 3310$912Matched
Gateway feesBatch 1208$212Matched

Stock counted against the books

Physical counts matched to system stock by item and warehouse, with quantity, rate, and value differences flagged.

Stock count · HoustonWarehouse 2
ItemSystemCounted
Resin P-47$3,480 short9.0 t8.4 t
Fasteners42k42k
Primer220 gal220 gal
Weld wire1.4 t1.4 t
A36 plate4.2 t4.2 t

Any file, mapped once

Bank and ledger files in any layout mapped to one standard format, with the mapping saved for every file after it.

New file · Lone Star BankCSV · 1,284 lines
  1. Columns recognisedDate, description, debit, creditPassed
  2. Date formatMM/DD/YYYYRead
  3. Mapping savedUsed for every future fileSaved
  4. 4MatchingQueued for tonight's runQueued

Open items found and closed at period-end

Unmatched and partly matched items detected with their age and impact, and each one put forward for closing at month, quarter, or year-end.

Open items · November5 open
ItemAction
Unapplied receiptSummitClose
GRN without billCorex SupplyAccrue
Advance to HalvernNot yet appliedApply
Card fees suspenseReview
Unmatched depositReview

The questions on your desk, already checked.

Each answer shows the records it was checked against and what is left for you.

Bills

Does this bill match what we received?

The bill against the order, the receipt, and the quality check, with the difference priced.

Vendor invoice NV-1180 · $48,2001 difference
  1. Purchase order PO-88419,400 kg at $5.13/kgPassed
  2. 2Goods receipt GRN-54989,000 kg received on Dec 3Short 400 kg
  3. Quality check QC-2231Passed, no rejectionsPassed
  4. Duplicate checkFirst bill against PO-8841Passed
Post at the received quantity: $46,170, not $48,200.Ready to post

Bank

Why doesn't the bank tie out?

The difference broken into the items that explain it, each with its reason.

Bank to ledger · NovemberDifference $3,265
ItemAmount
Explained$3,265
Deposit in transitCaldwell, cleared Dec 2$11,730
Check 10442Issued Nov 29, cleared Dec 3−$8,420
Wire feesNot yet booked−$45
One entry to book: $45 of bank charges.Entry drafted

Ledgers

Does the vendor agree with our books?

Their ledger against ours, line by line, with the difference sent back to them.

Arbor Metals · ledger comparison$2,140 apart
EntryTheirsOurs
ARB-744Invoice$18,200$18,200
ARB-771Invoice$12,640$12,640
Payment Nov 1Bank−$18,200−$18,200
CN-102Not received by us−$2,140—
Asked Arbor for a copy of credit note CN-102.Emailed

Open items

What is still open at month-end?

Every long-pending item, by age and amount, put forward for closing at period-end.

Open items · November close7 open
ItemAmount
Unapplied receiptSummit$4,800
GRN without billCorex Supply$8,420
Advance to Halvern$3,000
Suspense, card fees$212
Unmatched deposit$1,150
Three items older than 30 days, each with a proposed closing entry.Entries drafted

Your time goes to the exceptions.

Rotasu reads and matches everything it can with confidence. What it cannot, it routes to you with the reason.

November

  1. 4,920

    Bills, receipts, and statement lines read

  2. 4,602

    Matched on the first pass

  3. 271

    Resolved against the PO, receipt, or ledger

  4. 47

    Routed to you, with the reason

Nothing posts without you.

Rotasu prepares the entry. You decide whether it goes in, and every step is recorded.

Every bill posts with its source
Duplicates blocked before entry
Uncertain matches come to you
Approvals follow your matrix
Full audit trail on every entry
Works inside your existing ERP

See how Rotasu keeps month-end work on track.

Walk through matching, exceptions, and the records finance needs to resolve them.
Book Demo

Questions accountants ask us

No. Invoices are read in any format, including PDF, Word, images, and scans, without templates or training.
It comes to you. Clear matches are made automatically; anything Rotasu is not confident about is routed for your review with the reason.
Yes. Partial, combined, advance, and multi-invoice payments are allocated to the right invoices and periods.
Bank, credit card, payment gateway, vendor and customer ledgers, stock, and COGS, in multiple currencies, on the schedule you set.
Yes. The original document is attached to the entry in your ERP, so the audit trail stays where your auditors look.