Rotasu.aiRotasu.ai

For sales managers

Know who is on target, who is paying, and who has gone quiet.

Performance by salesperson, region, and customer, with payment follow-ups and contract renewals handled before they slip.

Book Demo
  • Reduced DSO
  • Smart reminders
  • Credit risk checked
  • Renewals on time
  • PO to SO automatically
  • Tax-ready invoices

What changes for you

Your team's number, and the cash behind it.

Sales, collections, credit, and contracts on the same data, by salesperson and by customer.

Every salesperson, against target

Target, revenue, DSO, and overdue exposure per person, so a strong month that is not being collected shows up as well.

Team performance · Q22 behind
Salesperson%Overdue
R. MillerWest82%$186K
N. BrooksSoutheast88%$64K
A. NguyenMidwest97%$12K
S. CarterSouth104%$0
P. WalshNortheast99%$0

Customers who have gone quiet

Regular customers whose orders have stopped or slowed, found by how often they usually buy.

Ordering less than usualvs their own pattern
CustomerLastUsual
Keystone$180K last yearApr 2Monthly
Lakeshore$130K last yearApr 18Monthly
Summit$100K last yearApr 24Monthly
Harbor$580K this yearJun 3Quarterly

Reminders that follow how each customer pays

Follow-ups before and after the due date, timed to each customer's habits, and a promise to pay chased on the day it falls.

Collections today6 in progress
CustomerDueNext step
CaldwellPromised Dec 7$186KChase Dec 7
RedlowRate disputed$142KDispute
Summit3 days past due$64KReminder sent
KeystonePays on the day$22KDue Friday
NorthfieldINV-7655$38KPaid today

Credit risk before you extend terms

Each customer's payment behaviour, DSO, and exposure read before a new order or better terms are agreed.

Credit exposureOpen + ordered
CustomerExposureDSORisk
Redlow$392K68 dHigh
Caldwell$312K63 dRising
Summit$96K51 dMedium
Harbor$140K34 dLow
Northfield$88K31 dLow

Contracts renewed before they lapse

Active contracts with their billing milestones and renewal dates, flagged while there is still time to talk.

RenewalsNext 90 days
ContractRenews
Harbor · serviceNo renewal talk yetIn 21 days
Keystone · supplyOrders stopped in AprilIn 45 days
Northfield · supplyTerms agreedIn 70 days
Caldwell · serviceMilestone 3 billedIn 84 days

Sales by item, region, and customer

Sales by product, region, and customer against last year, so a gap is found where it starts.

Sales by itemQ2 vs last year
A36 plate118%
Fasteners104%
CR sheet96%
Primer82%
Resin P-4771%

Contracts billed to their milestones

A signed contract is read for its billing plan, and each milestone or period is invoiced from it, in line with ASC 606.

Harbor · service contract$240K
  1. Milestone 1 · DesignINV-7590Billed
  2. Milestone 2 · InstallINV-7644Billed
  3. 3Milestone 3 · HandoverDue Dec 15Draft ready
  4. 4Monthly supportRaised each monthPeriodic

Customer POs become sales orders

A customer PO is read, checked against items, prices, and terms, approved, and turned into a sales order.

Customer PO · KeystoneKS-2231
  1. Items recognised6 linesPassed
  2. 2Prices against contractLine 4 at last year's price1 difference
  3. TermsNet 30Passed
  4. 4Sales order SO-4721Drafted from the POTo approve

Payments applied as they land

Partial, combined, and advance payments allocated to the right invoices, so every customer balance is right the same day.

Receipt · Redlow · $250,000Applied
InvoiceAppliedStatus
INV-7601SO-4688$142,000Closed
INV-7612SO-4703$86,000Closed
AdvanceNext invoice$22,000On account

Orders you can ship, and ones you can't yet

Every open sales order checked against stock on hand, with short lines flagged and orders that can now be completed ready to close.

Open sales orders2 to act on
OrderAction
SO-462048 skid packagesCommit date
SO-4688Last item arrived todayComplete SO
SO-4711Leaves FridayShipping
SO-4716Warehouse 2Picking

The questions you get asked, answered by person and by customer.

Each answer shows who it is about and what is already being done.

Target

Who is behind target?

Each salesperson against their quarter, with what is holding the gap.

Attainment · Q2% of target
R. Miller · West82%

Two accounts have not ordered since April

N. Brooks · Southeast88%

One large order moved to July

A. Nguyen · Midwest97%
P. Walsh · Northeast99%
S. Carter · South104%

Cash

Which customers are paying late?

Overdue by customer, with where each follow-up stands and any promise to pay.

Overdue by customer$414K overdue
CustomerOverdueStatus
CaldwellTwo invoices$186KPromised Dec 7
RedlowSO-4703 rate$142KDisputed
Summit$64KReminder sent
Keystone$22KDue Friday
Redlow disputes the rate on SO-4703; the contract supports ours.Reply drafted

Customers

Which customers have stopped buying?

Regular customers measured against their own ordering pattern, with what they used to buy.

Quiet customersLast 90 days
CustomerLast yearSince Apr
KeystoneFasteners, primer$180K$0
LakeshoreCR sheet$130K$0
SummitA36 plate$100K$12K
$410K of last year's business, all in R. Miller's region.Notes drafted

Orders

Can we ship this order?

Every line of a sales order checked against stock on hand and on order before you commit a date.

SO-4620 · Harbor · 48 skid packages1 line short
  1. A36 plate 1/4in · 24 tnIn stockAvailable
  2. Fasteners · 18k pcsIn stockAvailable
  3. 3Resin P-47 · 2 tPO-8871 arrives Nov 20Short 0.6 t
  4. Primer · 90 galIn stockAvailable
Ship Nov 21 in full, or ship now and follow with the resin.Options ready

Your team sells. Rotasu chases.

Every invoice is followed up on its own schedule. Only the accounts that need a conversation come to you.

June

  1. 1,860

    Invoices, orders, and receipts read

  2. 236

    Past due or close to it

  3. 212

    Paid after an automatic reminder

  4. 8

    Need a conversation, and they are yours

Every message goes out your way.

Rotasu drafts the reminder, the reply, and the order. What reaches a customer follows the rules and approvals you set.

Reminders on your schedule
Your templates and tone
Credit exceptions need approval
Every figure opens to its source
Full audit trail on every message
Works with your CRM and ERP

See how Rotasu connects sales and collections.

Walk through overdue accounts, payment risk, and the next follow-up.
Book Demo

Questions sales managers ask us

Yes. Rotasu connects to CRMs such as Salesforce, HubSpot, Zoho, and Pipedrive, and to your ERP, so deals, orders, and invoices are read together.
Yes. Reminders follow your templates and schedule, and adapt their timing to how each customer usually pays.
Yes. A customer PO is read, checked against items, quantities, prices, and terms, approved, and turned into a sales order.
Contracts are read for their billing plan, invoices are generated from each milestone or period, and tax is applied for the region.
No. Your data is used only to run your own workflows and is never used to train models.